Service Impacts to Secretary of State
In-person services normally offered by Secretary of State are suspended
The health and safety of my staff and those who visit our offices is critical. To maintain a safe environment, I have ordered my staff to suspend in-person services normally offered by Secretary of State until further notice, effective March 24, 2020. The vast majority of public needs can be addressed online, by phone, or email. Statutorily required in-person services will be available by appointment only.
Below, you’ll find information about specific services and contact points within each of our public facing divisions of Oregon Secretary of State. You can also visit https://sos.oregon.gov/Pages/covid-19.aspx for the latest updates.
We will continue to provide service to our customers and partners during this time to the best of our ability. However, your patience is appreciated in the event that you experience any service delays.
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Impacts to Individual Divisions:
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Archives Divison
The State Archives Reference Room is closed to the public. Requests for reference materials may be ordered online: https://sos.oregon.gov/archives/Pages/order.aspx. For questions regarding requests for materials or the Records Center, please use the below contact information.
Contact:
• Email: reference.archives@oregon.gov
• Phone: (503) 373-0701 (option 1)
• Accessing the online Digital Archives
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Audits Division
The Audits Division is closed to the public. Audit staff continue work on audits in progress as planned and are available to assist with the State’s COVID-19 response.
Contact:
• Email: oregon.sos@oregon.gov
• Phone: (503) 986-2250
• Accessing Audits online
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Elections Division
The Elections Division’s required in-person services will be conducted by appointment only. Initiatives, referenda filings, and voter registrations will continue to be processed at the Elections Division headquarters in Salem. To schedule an appointment email or call using the below contact information.
Because Oregon is a vote-by-mail state, the Secretary has determined that the May 19th primary will move forward as scheduled. Read more about the primary here.
Contact:
• Email: elections.sos@oregon.gov
• Access your voter information: register to vote, change or update your voter information
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Executive Division
The Executive Division is closed to the public. General inquiries can be directed to the contact information below. Media and legislative inquiries can be directed to Andrea Chiapella at the contact information below.
Contact:
• Email: oregon.sos@oregon.gov
• Phone: (503) 986-1523
Media and Legislative Inquiries:
• Email: Andrea.Chiapella@oregon.gov
• Phone: (503) 986-2259
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Corporation Division
The Corporation Division is closed to the public. Please use our online systems to complete business, notary and UCC filings.
Contact for business filings, UCC, notary:
• Website: http://sos.oregon.gov/business
• Email: corporation.division@oregon.gov
• Phone: 503-986-2200
• Customers for filing business or nonprofit documents, please use our online systems.
• Filing assistance is available by via email at Corporation.Division@oregon.gov or by calling (503) 986-2200.
• Customers needing an apostille on a document should submit documents by mail. More information about apostilles is available on our website, or by emailing Corporation.Division@oregon.gov.
• For other services such as notary commissioning, registered trademarks, UCC filings, requesting records or certified copies, and other services, please visit our website or call (503) 986-2200.
Office of Small Business Assistance
Contact the Office of Small Business Assistance if you have zero to 100 employees and are looking for resources and connections for your small business.
• Website: http://oregon.gov/smallbusiness
• Email: business.sos@oregon.gov
• Use the “Need Help” button you’ll find on many state agency websites.